Hours: Part-Time
Location Direct Report: N/A
Association Direct Report: ESA Board of Directors

This position will only require 4-8 hours a week and can be located remotely. During planning for Annual Convention and Fall Tech, more hours may be required.

Job Duties:

  • Manage and coordinate ESA financials including operating and investment accounts, budget, monthly financial statements, tax preparation w/ accountant, annual financial audit and filing of required reports.
  • Manage and coordinate ESA membership including database maintenance, membership directory, benefits programs and membership drives.
  • Plan and coordinate ESA Semi-Annual Convention including contract negotiations for hotels and transportation, budget, conference schedule, procurement of speakers, tours, optional events, sponsorships, registration process, registration packets, exhibits, meeting minutes, convention evaluations, etc.
  • Manage and coordinate ESA Board of Directors including scheduling of board meetings, meeting minutes and attendance, and board nomination and election info.
  • Manage and coordinate ESA Scholarship Foundation including accounting of SF Funds, receipts for donations, Silent Auction at convention, non-profit filings, and scholarship applications.
  • Proven experience as an administrative assistant, office admin assistant.
  • Knowledge of office management systems and procedures.
  • Working knowledge of office equipment, like printers and fax machines.
  • Proficiency in MS Office (MS Excel and MS PowerPoint, in particular).
  • Excellent time management skills and the ability to prioritze work.
  • Attention to detail and problem solving skills.
  • Excellent written and verbal communication skills.
  • Strong organizational skills with the ability to multi-task.
  • High School degree; additional qualification as an Administrative assistant or Secretary will be a plus.
To apply, send resume to

Download complete job description here.